Build the handover list before the project is finished. The building team needs a clear inventory of the equipment, model and serial information, where it is located and who is responsible for looking after it.
Request the agreed commissioning records, operating manuals, controls information and warranty documents. Have the contractor explain normal operating schedules, access arrangements and the process for reporting faults.
Coordinate responsibilities between tenants, the building owner, the controls provider and service contractors. Record which spaces and pieces of equipment each agreement covers, including any exclusions.
Keep a dated record of the work and a practical service contact list. This article is a planning aid; the contractor and project professionals must determine the requirements for the actual installation.